Outcome and owners
Business outcome: to be agreed. Sponsor, product owner, delivery lead and reviewers: to be assigned. This template intentionally makes no schedule or price promise.
Stage 1 — Understand
Activities: user research, system review, baseline and constraints.
Output: agreed discovery brief.
Exit decision: is the proposed outcome valuable and feasible enough to investigate?
Stage 2 — Define
Activities: prototype, architecture options, risk review and backlog.
Output: reviewed delivery plan and acceptance criteria.
Exit decision: agree scope, commercial model and responsibilities.
Stage 3 — Build and review
Activities: work in small increments, test, demonstrate and capture decisions.
Output: reviewable releases and an updated risk/dependency log.
Exit decision: stakeholders accept the agreed release scope.
Stage 4 — Release and transfer
Activities: rehearse migration, verify rollback, train operators and transfer documentation.
Output: release record, runbook and ownership checklist.
Exit decision: named owners approve launch and support arrangements.
Track changes
For each change record the reason, impact on scope/cost/date, approver and decision. Keep unresolved dependencies visible; revise estimates when evidence changes.